Accommodation Knowhow
The Pink Booklet Online

Registration and Data Protection

Key facts

  • All serviced and self-catering accommodation premises must keep a record of all guests over the age of 16. The record should include full name and nationality.
  • If you hold any personal information on guests or any other individuals, including employees (other than on odd scraps of paper), the Data Protection Act applies.
  • You must keep each guest's details for at least 12 months.

Subscriber-only Content

Browse this topic:
  • Keeping a register of your guests
    • Does this apply to me?
    • What do I need to record?
    • What about the form of register?
  • Data protection
    • What is the purpose of the Act?
    • Does this Act apply to me?
    • I think the Act applies to me. What must I do?
    • Data security and credit cards
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